Administrative Executive at Rapid Facilities Management Limited

We are a team of Facilities Management professionals determined to set new standards in our sector.
We have over eighteen years of building services experience, both local and international which we deploy for the smooth and efficient running of your office, factory, hotel, hospital or other buildings. Our relentless pursuit of best practice means you can focus on your core activities whilst we take away the hassle of running your buildings. We are recruiting to fill the position of:

Position: Administrative Executive
Job Description
The overall responsibility of the Administrative executive is the management of the day to day
operations of the Company. In addition to running the office, must know about standard facilities management practices, and also fulfil other business management duties.
Basic Tasks

Act as the main point of contact for visitors and callers, including reception duties
Administer and perform administrative and clerical functions for the company
Manage office, maintain office supplies and equipment
Maintenance of vehicle records,
Renewal of Department of Petroleum Resources (DPR) certificate
Renewal of all company vehicles documents such as vehicle license, LASAA, insurance, LGA papers, Road Worthiness etc
Responsible for managing the office environment and overseeing the duties of the Cleaners, receptionist and security
Setting up of email account for new staff
Distribution of branded items
Generator maintenance (diesel level, servicing etc)
Open and date stamp all general correspondence
Maintain the general filing system and file all correspondence
Arrange and co-ordinate meetings and events
Record, transcribe and distribute minutes of meetings
Utilities payment (Electricity, LAWMA etc)
Ensuring smooth running of telecommunications, internet
Maintain an adequate inventory of office supplies
Coordinate the repair and maintenance of office equipment
liaise with internal staff at all levels
Any other duties assigned by management
Education and Experience
Minimum of OND in Business Administration, management or comparable work experience
Minimum of 3 years experience providing support at a high level
Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
Knowledge of standard office administrative practices and procedures
Must have a valid driver’s licence.

Key Competencies
Organizational and planning skills
Communication skills
Information gathering and monitoring skills
Problem analysis and problem solving skills
Judgment and decision-making ability
Team member
Attention to detail and accuracy

How to Apply

Interested candidates should send their CV's 

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